Information on the processing of supplier data in accordance with Art. 13 and 14 of the General Data Protection Regulation (GDPR) 

We would like to use this information on data protection to explain to you what information (incl. personal data) are processed in connection with the relationship existing between yourself and our company.

Identity of the controller:

DVV International
Institut für Internationale Zusammenarbeit des Deutschen Volkshochschul-Verbandes e.V.
Obere-Wilhelmstraße 32
D-53225 Bonn
Tel.: 0228 975690
Director of the Institute: Christoph Jost
Deputy Director of the Institute: Esther Hirsch

Contact data of the data protection officer:

You can reach the competent data protection officer at:
“Deutscher Volkshochschul-Verband e.V.” Data Protection Officer
Guido Dickmeiß

Categories of data and the origin of data:

We process the following information, amongst other data, in order to process the order that we place with you as a supplier:
company name, personal form of address, title, first name, surname, postal and e-mail address, telephone number (landline and/or mobile), any fax number (if available & as wished) and bank account data.
All information is furthermore collected that is needed and legally required in order to maintain a proper supplier relationship.
The above data have been provided to us by yourself.

Purposes of and legal bases for processing:

We collect your personal data in order to be able to identify you as a supplier, to meet our contractual obligations towards you, to be able to satisfy our statutory obligations, to correspond with you, to process invoices and to assert any claims that we may have towards you.
The personal data are processed for the abovenamed purposes in order to process our order, and in order to meet obligations ensuing from the respective underlying order.
The legal basis for this is formed by Art. 6§1(b) GDPR, whilst the performance of contractual obligations is covered by Art. 6§1(f) GDPR as part of the weighing up of interests, and by Art. 6§1(c) on the basis of statutory stipulations 

Communication of data to third parties

None of your personal data are passed on to third parties as a matter of principle. Exceptions to this only apply insofar as this is necessary to process the order placed with you. This includes in particular forwarding to service-providers commissioned by ourselves (known as “processors“) or other third parties whose activities are required for its implementation (e.g. banks).
Any third parties to whom the data are forwarded may only use them for the abovenamed purposes.

Storage period:

The personal data that are collected are stored until expiry of the statutory storage period for traders (six years, or ten years after the end of the calendar year in which the contractual relationship was ended), after which they are erased. This exceptionally does not apply if we are obliged to store them for longer due to storage periods that are stipulated by fiscal or commercial law (under the German Commercial Code [HGB], Criminal Code [StGB] or Fiscal Code [AO]), or if you have consented to their being stored for longer.

Data subject rights:

You have the following rights under Art. 15 to 22 GDPR, assuming the statutory requirements are met: the right to information, rectification, erasure, restriction of processing and data portability.
Art. 21 GDPR furthermore provides you with a right to object to processing based on Art. 6(1)(f) GDPR.

Right to lodge a complaint with a supervisory authority:

Art. 77 GDPR entitles you to lodge a complaint with a supervisory authority should you consider that your personal data have not been processed lawfully. 

The address of the supervisory authority responsible for our organisation is:

North Rhine-Westphalia Commissioner for the Protection of Data and Freedom of Information
Helga Bock
Postfach 200444
D-40102 Düsseldorf
Tel.: 0211/38424-0
Fax: 0211/38424-10

DVV International operates worldwide with more than 200 partners in over 30 countries.

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Important notice: If you click on this link, you will leave the websites of DVV International. DVV International is not responsible for the content of third party websites that can be accessed through links. DVV International has no influence as to which personal data of yours is accessed and/or processed on those sites. For more information, please review the privacy policy of the external website provider.