We are very pleased about your interest in our organisation. Data protection is highly important to the management of DVV International. As a matter of principle, DVV International’s websites can be used without providing any personal data. If a data subject would like to take up special services from our organisation via our website, this might however necessitate processing personal data. We always obtain the data subject’s consent if personal data need to be processed, and if there is no statutory basis for such processing.
Personal data such as a data subject’s name, postal or e-mail address or telephone number are always processed in accordance with the General Data Protection Regulation, and with the country-specific data protection regulations applying to DVV International. Our organisation would like to use this Data Protection Policy to inform the public of the nature, extent and purpose of the personal data that we collect, use and process. This Data Protection Policy furthermore informs data subjects of their rights.
As the controller, DVV International has implemented numerous technical and organisational measures in order to ensure optimum protection of the personal data that are processed via this website. Internet-based data transmission may nonetheless as a matter of principle entail gaps in security, so that it is not possible to guarantee complete protection. Each data subject is therefore also free to transmit personal data to us by alternative means, such as the telephone.
DVV International’s Data Protection Policy is based on the definitions applied by the European legislature when issuing the General Data Protection Regulation (GDPR). Our Data Protection Policy is to be easy to read and understand, both for the public as well as for our customers and business partners. In order to ensure this, we would like to start by explaining the terms that we have used.
We use the following terms, amongst others, in this Data Protection Policy:
a) Personal data
Personal data are any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
A data subject is any identified or identifiable natural person whose personal data are processed by the controllers.
Processing is any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
The controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
The processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
The recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law are not regarded as recipients.
j) Third party
A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
The consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
The controller within the meaning of the General Data Protection Regulation, of other data protection laws applicable in the Member States of the European Union, and of other provisions related to data protection, is:
Institut für Internationale Zusammenarbeit des Deutschen Volkshochschul-Verbandes e.V.
Director of the Institute: Christoph Jost
Deputy Director of the Institute: Uwe Gartenschlaeger
The controller’s data protection officer is:
Using cookies allows DVV International to provide users of this website with more user-friendly services which would not be possible without using cookies.
The data subject can prevent cookies being created by our website at any time via the browser settings, and thus stop any cookies ever being created. What is more, once cookies have been created, they can be deleted at any time by a browser or other programs. All the common browsers allow this. If the data subject deactivates the creation of cookies in the browser that they are using, this may prevent all the functions of our website being used to the full.
DVV International’s website collects a series of general data and information each time a data subject or an automated system visits the website. These general data and information are stored in the server’s logfiles. It is possible to record (1) the browser types and versions used, (2) the operating system used by the system accessing the site, (3) the website from which an accessing system reaches our website (“referrer”), (4) the sub-websites on our website which are addressed by a system accessing the site, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service-provider of the system accessing our site, and (8) other similar data and information serving the prevention of dangers in the event of attacks on our IT systems.
DVV International does not draw any conclusions regarding the data subject when using these general data and information. This information is in fact needed in order to (1) correctly present the content of our website, (2) optimise the content of our website and advertising for it, (3) guarantee the long-term functionality of our IT systems and of the technology used on our website, as well as (4) provide the criminal prosecution authorities with information needed for prosecution in the event of a cyber attack. These data and information, which are collected on an anonymous basis, are therefore evaluated by DVV International both statistically, as well as with the aim in mind of increasing data protection and data security in our organisation in order to ultimately ensure an optimum level of protection for the personal data that we process. The anonymous data contained in the server logfiles are stored separately from all personal data provided by a data subject.
The data subject is able to register on the controller’s website, thereby providing personal data. What personal data are transmitted to the controller emerges from the respective form that is used for registration. The personal data that are input by the data subject are only collected and stored by the controller for its own purposes and for internal use. The controller can have them passed on to one or several processors, such as a parcel service-provider, who is also to only use the personal data for internal purposes attributed to the controller.
Registration on the controller’s website also causes the IP address issued by the data subject’s Internet service-provider (ISP), as well as the date and the time of registration, to be stored. These data are stored because this is the only way to prevent our services being misused, and these data make it possible to detect criminal offences where necessary. This necessitates the storage of these data as security for the controller. These data are not passed on to third parties as a matter of principle unless this is required by law or they are passed on for the purpose of criminal prosecution.
Registration by the data subject, voluntarily providing personal data, helps the controller to offer the data subject content or services which, given their nature, can only be offered to registered users. Registered users are free to change the personal data provided on registration at any time, or to have them completely erased from the data held by the controller.
The controller provides any data subject with information, on request at any time, as to what personal data are stored regarding him or her. The controller also corrects or erases personal data, on request or notification by the data subject, unless obliged to store them by law. A data protection officer named in this Data Protection Policy, and all the employees of the controller, are available to the data subject as contact persons in this context.
On the basis of statutory provisions, DVV International’s website contains information enabling our organisation to be contacted quickly by electronic means, as well as direct communication with ourselves, including a general e-mail address. If a data subject contacts the controller by e-mail or via a contact form, the personal data provided by the data subject are automatically stored. These personal data voluntarily provided to the controller by a data subject are stored for the purpose of processing or for contacting the data subject. These personal data are not forwarded to third parties.
If you regularly receive our annual report, we process your address and communication data in order to send you this product.
The controller only processes and stores the data subject’s personal data for the time required to achieve the purpose of storage, or where provided for by the European legislature or another legislature in laws or regulations to which the controller is subject.
Should the purpose of the storage cease to apply, or should a storage period prescribed by the European legislature or another competent legislature expire, the personal data are routinely blocked or erased in accordance with the statutory provisions.
a) The right to confirmation
Every data subject has the right accorded by the European legislature to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. Should a data subject wish to take up this right to confirmation, he or she can approach our data protection officer or another member of the controller’s staff at any time.
b) The right to information
Every data subject affected by the processing of personal data has the right accorded by the European legislature to obtain from the controller at any time information free of charge regarding personal data stored on him or her, and to receive a copy of this information. Furthermore, the European legislature has permitted to the data subject access to the following information:
The data subject is furthermore entitled to be informed as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject furthermore has the right to be informed of the appropriate safeguards relating to the transfer.
Should a data subject wish to take up this right to information, he or she can approach our data protection officer or another member of the controller’s staff at any time.
c) Right to rectification
Every data subject affected by the processing of personal data has the right accorded by the European legislature to obtain without undue delay the rectification of inaccurate personal data concerning him or her. The data subject furthermore has the right, taking into account the purposes of the processing, to have incomplete personal data completed, including by means of providing a supplementary statement.
Should a data subject wish to take up this right to rectification, he or she can approach our data protection officer or another member of the controller’s staff at any time.
d) Right to erasure (‘right to be forgotten’)
Every data subject affected by the processing of personal data has the right accorded by the European legislature to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the following grounds applies, and unless processing is necessary:
If one of the above reasons applies and a data subject wishes to request the erasure of personal data which are stored by DVV International, he or she may approach our data protection officer or another employee of the controller at any time. The data protection officer of Deutscher Volkshochschul-Verband e.V., or another employee, will see to it that the erasure request is complied with without undue delay.
Where DVV International has made the personal data public, and if our organisation is obliged pursuant to Art. 17 (1) GDPR, as the controller, to erase the personal data, DVV International, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers which are processing the personal data that have been made public that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data, unless processing is necessary. The data protection officer of Deutscher Volkshochschul-Verband e.V., or another employee, will see to it that the necessary action is taken in individual cases.
e) Right to restriction of processing
Every data subject affected by the processing of personal data has the right accorded by the European legislature to obtain from the controller restriction of processing where one of the following applies:
If one of the above reasons applies and a data subject demands the restriction of personal data which are stored by DVV International, he or she may approach our data protection officer or another employee of the controller at any time. The data protection officer of Deutscher Volkshochschul-Verband e.V., or a another employee, will see to it that the processing is restricted.
f) Right to data portability
Every data subject affected by the processing of personal data has the right accorded by the European legislature to receive the personal data concerning him or her, which the data subject has provided to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to point (a) of Article 6(1) GDPR or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1) GDPR and the processing is carried out by automated means, where the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Art. 20 (1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and where it does not adversely affect the rights and freedoms of others.
Should a data subject wish to take up this right to data portability, he or she can approach the data protection officer appointed by the Deutsche Volkshochschul-Verband e.V., or another member of staff, at any time.
g) Right to object
Every data subject affected by the processing of personal data has the right accorded by the European legislature to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) GDPR. This also applies to profiling based on those provisions.
In the event of an objection, DVV International will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
Where DVV International processes personal data for direct marketing purposes, the data subject has the right to object at any time to processing of personal data for such marketing. This also includes profiling to the extent that it is related to such direct marketing. Where the data subject objects to processing for direct marketing purposes vis-à-vis DVV International, DVV International will no longer process the personal data for such purposes.
Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, the data subject, on grounds relating to his or her particular situation, furthermore has the right to object to processing of personal data concerning him or her by DVV International, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
Should a data subject wish to take up this right to object, he or she can approach the data protection officer of the Deutscher Volkshochschul-Verband e.V. directly, or contact another member of staff. In relation to the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject is also free to exercise his or her right to object by automated means in which technical specifications are used.
h) Right to revoke consent under data protection law
Every data subject affected by the processing of personal data has the right accorded by the European legislature to revoke consent to processing personal data at any time.
Should the data subject wish to take up his or her right to revoke consent, he or she can approach our data protection officer, or another member of staff of the controller, at any time.
The controller collects and processes applicants’ personal data in order to process the application procedure. They may also be processed by electronic means. This applies in particular if an applicant submits relevant application documents to the controller by electronic means, for instance by e-mail. If the controller reaches an employment contract with an applicant, the transmitted data are stored in order to process the employment relationship, in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents are automatically erased two months after the rejection decision is announced, unless erasure is opposed by other legitimate interests of the controller. Another legitimate interest in this sense is for instance an evidentiary obligation in proceedings in accordance with the General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz – AGG).
The controller has integrated the Google Analytics component (with anonymisation function) on this website. Google Analytics is a web analytics service. Web analytics consist of gathering, collecting and evaluating data regarding the conduct of visitors to websites. Amongst other things, a web analytics service collects data regarding from which website a data subject came to a website (“referrers”), which sub-pages of the website were accessed, or how often, and for what period a sub-page was viewed. Web analytics are largely used to optimise a website and for a cost-benefit analysis of Internet advertising.
The Google Analytics component is operated by Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
The controller uses the "_gat._anonymizeIp" feature for web analytics via Google Analytics. Google uses this feature to truncate and anonymise the IP address of the data subject’s Internet connection if access to our websites comes from a Member State of the European Union or from another Contracting State of the Treaty on the European Economic Area.
The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Amongst other things, Google uses the data and information obtained in order to evaluate the use of our website, to compile online reports for us illustrating activities on our websites, and to provide other services linked to the use of our website.
Google Analytics places a cookie on the data subject’s IT system. We explained above what cookies are. Google places cookies to enable an analysis of how our site is used. Every time one of the individual pages of this website which is operated by the controller is visited on which a Google Analytics component was integrated, the respective Google Analytics component automatically causes the browser on the data subject’s IT system to send data to Google for online analysis. As part of this technical process, Google obtains personal data, such as the data subject’s IP address, enabling Google amongst other things to ascertain visitors’ origin and clicks, and thus to enable commissions to be charged.
The cookie is used to store personal information, such as the access time, the location from which access was made, and the frequency of the visits to our website by the data subject. When visiting our websites, these personal data, including the IP address of the Internet connection used by the data subject, are transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected via the technical process on to third parties.
As explained above, the data subject can prevent our website from placing cookies at any time by selecting the appropriate setting on the browser used, thus permanently objecting to cookies being placed. This browser setting would also prevent Google placing a cookie on the data subject’s IT system. A cookie that Google Analytics has already placed can also be erased at any time using the browser or other programs.
The controller has integrated components of YouTube on this website. YouTube is an Internet video platform enabling video publishers to post video clips free of charge, and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all kinds of videos, so that both complete film and television programmes, as well as music videos, trailers or videos made by users themselves, are available via this Internet platform.
YouTube is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
Every time someone visits one of the individual pages of this website which is operated by the controller and on which a YouTube component (YouTube video) has been integrated, the browser on the data subject’s IT system is automatically instructed by the respective YouTube component to download an image of the relevant YouTube component from YouTube. More information about YouTube is available at www.youtube.com/intl/en/yt/about/. YouTube and Google learn as part of this technical procedure what specific sub-page of our website the data subject has visited.
If the data subject is logged into YouTube at the same time, YouTube recognises each time the data subject visits a sub-page which contains a YouTube video what specific sub-page of our website the data subject visits. This information is collected by YouTube and Google and traced to the respective YouTube account belonging to the data subject.
YouTube and Google always receive information via the YouTube component that the data subject has visited our website if the data subject is at the same time logged in to YouTube when visiting our website; this takes place regardless of whether or not the data subject clicks on a YouTube video. If the data subject does not wish this information to be transmitted to YouTube and Google, he or she can prevent such transmission by logging out of their YouTube account before visiting our website.
Our organisation uses Art. 6 (1)(a) GDPR as the legal basis for processing where we obtain consent for a specific processing purpose. If it is necessary to process personal data to perform a contract to which the data subject is party, as is the case for instance with processing which is needed to supply goods or provide another service or counter-service, processing is based on Art. 6 (1)(b) GDPR. The same applies to processing requiring steps prior to entering into a contract, for instance in the event of queries relating to our products or services. Should our organisation be subject to a legal obligation requiring personal data to be processed, such as to meet fiscal requirements, processing is based on Art. 6 (1)(c) GDPR. It might be necessary in rare cases to process personal data in order to protect the vital interests of the data subject or of another natural person. This would be the case for instance were a visitor to our establishment to be hurt and it were to be necessary to inform a physician, hospital or other third party of his or her name, age, health insurance details or other vital information. Processing would then be based on Art. 6 (1)(d) GDPR. Finally, processing could be based on Art. 6 (1)(f) GDPR. This is the legal basis for processing not covered by any of the above legal bases if processing is necessary for the purposes of the legitimate interests pursued by our organisation or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. We are particularly permitted to carry out such processing activities because the European legislature has explicitly mentioned them. It held the view in this regard that a legitimate interest could be presumed to exist where the data subject is a customer of the controller (recital 47 sentence 2 GDPR).
If the processing of personal data is based on Article 6 (1)(f) GDPR, our legitimate interest is the implementation of our business activity. The purpose of the Institute for International Cooperation of the German Adult Education Association (DVV International) is to support the establishment and development of sustainable structures for youth and adult education in its partner countries, to promote adult education at international level and to promote global learning at Adult Education Centres (Volkshochschulen) in Germany.
The criterion for the period of storage of personal data is the respective statutory storage period. The data in question are routinely erased once this period has passed if they are no longer required to perform a contract or as steps prior to entering into a contract.
We would like to inform you below that the provision of personal data is stipulated by law in some cases (e.g. fiscal regulations), or may emerge from contractual provisions (e.g. information regarding the contracting partner). It may be necessary at times in order to conclude a contract for a data subject to provide us with personal data which we then need to process. The data subject is for instance obliged to provide us with personal data if our organisation concludes a contract with him or her. Not providing the personal data would make it impossible to conclude the contract with the data subject. Before data are provided by the data subject, the data subject must approach our data protection officer. Our data protection officer informs data subjects in individual cases whether the personal data must be provided for legal or contractual reasons, or if they are needed in order to conclude the contract, whether there is an obligation to provide the personal data, and what would be the consequences of failing to provide the personal data.
As a responsible organisation, we do not use automated decision-making or profiling.